This policy outlines the Chiltern Training Group's procedures with regard Initial Teacher Education (ITE) trainees. Also Disclosure Barring Checks (DBS).
Chiltern Training Group will: 
  1. Ensure that all entrants to PGCE, School Direct, Primary and Early Years courses are subject to enhanced DBS disclosure.
  2. Ensure that all entrants undergo a prohibition order check to ensure that they are not prohibited from undertaking teaching activities in schools
  3. Secure certificates of good conduct (and other relevant references) in respect of time trainees have spent - if six months or longer - outside the UK.
  4. Normally obtain enhanced DBS disclosure for all trainees prior to the commencement of the course.
  5. Appropriate checks with regard childcare disqualification requirements for those starting PGCE Primary, School Direct Primary, Primary and Early Years.
  6. In the event of a delay in receiving disclosures, make checks against the DBS Children's Barred List and inform headteachers in writing prior to the start of a placement of the names of trainees for whom an enhanced disclosure has yet to be received. For trainees on the Early Years ITT, placements will not commence until disclosure information has been received.
  7. Make decisions on suitability based on the disclosure that has been sent by the DBS convening a standing Safeguarding Panel where appropriate to consider specific anonymised cases where a conviction, caution or reprimand - or any other pertinent information - has been disclosed to determine suitability. The Safeguarding Panel will be convened by the Central Team. If necessary, an individual meeting will be arranged with the Director of Training and Professional Development, CLT and trainee/s concerned to discuss the issues contained in the DBS.
  8. Not admit candidates who are unsuited to work with children.
  9. Keep records showing that a disclosure has been obtained for every trainee. 
  10. Confirm to schools that a non-salaried trainee's criminal record check - including a check of the children's barred list - has been completed and that the individual has been judged by the provider to be suitable to work with children.
  11. Provide every School (not SD Salaried trainees) with DBS confirmation, detailing the trainee's name, course title, and confirmation that they have completed a satisfactory criminal records check.
  12. Confirm to schools that declarations relating to the Childcare Disqualification Requirement have been obtained for trainees.
  13. Ensure that no reproductions of disclosures - or their content - are made, including photocopies or scanned images, except for the purpose of making decisions on suitability and in accordance with the GDPR Bill.
  14. Ensure that trainees are aware of the need to treat sensitive data and information with due confidentiality in accordance with the GDPR Regulations.
  15. Be vigilant and alert throughout every trainee's period of training to the possibility of potential safeguarding issues, taking measures as appropriate. 
  16. Inform trainees of their ongoing obligation to declare anything that might deem them unsuitable to work with children, including any conviction. If a trainee is found to have withheld relevant information, the Department will take appropriate action, including the possible termination of training.
  17. If a trainee is arrested, under investigation, charged with an offence, or receives a conviction during their period of training, they will be referred to the Safeguarding Panel and, as appropriate, to the CTG's 'Fitness to Practise' Panel who will review the case determining whether to allow the trainee to continue their course, or recommend suspension or termination of training. Wherever possible - and with the trainee's agreement - ensure that the headteacher of the trainee's placement school is informed. Inform trainees that they will need to be re-checked by the DBS before returning from any suspension of studies of three months or longer. Trainees are responsible for the cost of the re-check.

Schools will: 
  1. Provide confirmation that any School Direct (Salaried) trainees have completed a satisfactory Enhanced DBS check and a satisfactory prohibition order check.
  2. Be advised to record in their single central records that declarations relating to disqualification requirements have been obtained for Early Years trainees as confirmed by CTG.
  3. Recognise that satisfactory DBS checking of non-salaried trainees is the responsibility of CTG, and not the school.
  4. Accept trainees for placement in the school or educational setting for whom a DBS enhanced disclosure has been received and who have been deemed suitable to work with Children.
  5. Exercise the discretion provided to them by the Department for Education (DfE) guidance to allow trainees for whom an enhanced DBS disclosure has yet to be received to start working under close supervision with restricted access to information, including sensitive pupil data.
  6. Treat information declared on School Direct (Salaried) trainees' DBS declarations with due confidentiality, exercising due care about who has access to it
  7. Not expect to have access to completed DBS returns
  8. Not attempt to obtain copies of disclosures directly from trainees.